Village Clerk

The Village Clerk attends all meetings of the Village Board, keeps records of its proceedings, and publishes and attests to all resolutions and ordinances passed by the Board. The Clerk maintains all official Board records, certifications and the Village seal. The Clerk also attests to all contracts of the Village and other documents. The Village Clerk serves as the local election official and registrar for voters. The Village Clerk serves as the liaison to the Village President and Board of Trustees.

The mission of the Village Clerk’s Office is to maximize public access to the Village’s legislative process by maintaining the legislative history of the Village President and Board of Trustees.

Meeting Agendas and Minutes

Agendas are posted at the Village Hall and on the Village website 48 hours prior to each meeting in accordance with the Open Meetings Act. Meeting minutes are posted on the Village website after the Board approves them. Meeting agendas and minutes are available on the Village website.

Municipal Ordinances

The Village Clerk maintains the Village Code of Ordinances. To view the Village of Niles Code of Ordinances, please visit the Municode website.


Charitable Games License 
Raffle License


A notary public is available at Village Hall during regular business hours at no charge to residents. Please bring proof of identification and the unsigned document to Village Hall. You must sign the document in the presence of the notary.  Please review Village of Niles Notary Policy to ensure that your document can be notarized by a Village Notary.

Foreclosure Notice

Illinois State Public Act 96-0856 requires banks and lenders to notify the municipality in the event that a residential property will be undergoing foreclosure proceedings.  Lenders must also notify the municipality of the confirmation order at the end of the court proceedings.  Notice of Foreclosure and Notice of Confirmation Order should be sent to the attention of the Village Clerk as follows:

Marlene J. Victorine, Village Clerk
Village of Niles
1000 Civic Center Drive
Niles, Illinois 60714